Minutes
City Council
Monday, November 9, 2020

8.5. In Response to Council Question CQ12-2020 Regarding Net Zero Neighbourhood Plan for Sandwich South Development Area

Moved by: Councillor Gill

Seconded by: Councillor McKenzie

Decision Number: CR544/2020 ETPS 785

  1. That the report of the Community Energy Plan Administrator dated September 1st, 2020 entitled “In Response to Council Question CQ12-2020 Regarding Net Zero Neighbourhood Plan for Sandwich South Development Area” BE RECEIVED for information.

  2. That City Council APPROVE Administration to submit an application to FCM’s Green Municipal Fund for grant funding (“the Grant”) to complete a Sustainable Neighbourhood Action Plan, along with the following recommendations:

    1. That the Chief Administrative Officer BE AUTHORIZED to execute any agreements, declarations or approvals required to submit the application to the Grant;

    2. That the Chief Administrative Officer and the City Clerk BE AUTHORIZED to take any such action and sign any such documentation as may be required to effect the recommendations and funding for the Grant, subject to all documentation being satisfactory in legal form to the City Solicitor, in technical content to the City Engineer, and in financial content to the City Treasurer;

    3. That in the event the City receives written confirmation of the Grant funding being awarded to the City, implementation of the Project does not result in a need for additional City funding not already approved by City Council and where the Grant provider confirms that expenditures as of that date are eligible, then City Council APPROVES the following recommendations:

      1. The Chief Administrative Officer BE AUTHORIZED to delegate signing of all claims and applicable schedules and other such documents required as part of the request for payment to the Supervisor, Environmental Sustainability & Climate Change or designate, subject to financial content approval from the area’s Financial Planning Administrator or their manager; and,

      2. The Chief Administrative Officer and City Clerk BE AUTHORIZED to sign agreements or contracts with successful vendors / proponent / bidders satisfactory in technical content for all projects to the City Engineer, in financial content to the City Treasurer, and in legal form to the City Solicitor; and,

      3. The Purchasing Manager BE AUTHORIZED to issue Purchase Orders or RFPs as may be required to effect the recommendations noted above, subject to all specification being satisfactory in technical content to the City Engineer, in legal content to the City Solicitor and in financial content to the City Treasurer.