Minutes
City Council
Monday, December 7, 2020

 

Decision Number: CR622/2020

  1. That City Council APPROVES Administration to submit the necessary applications to Investing in Canada Infrastructure Program (ICIP) – COVID-19 Resilience Infrastructure Stream-Local Government and Long- Term Care intakes (the “Grants”) leveraging the funding allocation of $3,204,307 in the Local Government intake and requesting funding of up to $1,144,082 under the Long-Term Care intake; and,

  2. That the Chief Administrative Officer BE AUTHORIZED to execute any agreements, declarations or approvals required to submit the applications to the Grants subject to all documentation being satisfactory in legal form to the City Solicitor, in financial content to the City Treasurer; and in technical content to the appropriate Executive Director and or Corporate Leader for their respective projects; and,

  3. That the Chief Administrative Officer and the City Clerk BE AUTHORIZED to take any such action and sign any such documentation as may be required to effect the recommendations and funding for the Grants, subject to all documentation being satisfactory in legal form to the City Solicitor, in financial content to the City Treasurer; and in technical content to the appropriate Executive Director and or Corporate Leader for their respective projects; and,

  4. That City Council APPROVE total City funding in the amount of $750,000 to cover ineligible costs as well as providing for a contingency for any project costs which may come in over anticipated budgets to be funded from the previously reported capital project surpluses being held in the Pay-as-you-go reserve for COVID-19 financial pressures; and,

  5. That City Council DIRECT the Senior Manager of Asset Planning, to develop a process to manage the allocation of the City funding amount of $750,000 as required and appropriate to the various projects; and,

  6. That Council PRE-APPROVE and AWARD any procurement(s) necessary that are related to the projects submitted under the Grants, provided that the procurement(s) are within approved budget amounts, pursuant to the Purchasing By-Law 93-2012 and amendments thereto; satisfactory in financial content to City Treasurer, and in technical content to the appropriate Executive Director or Corporate Leader for their respective projects; and,

  7. That the Chief Administrative Officer and the City Clerk BE AUTHORIZED to take any such action required to effect the recommendation noted above and sign any required documentation/agreement(s) for the projects submitted to these Grants, satisfactory in legal form to the City Solicitor, in technical content to appropriate Executive Director or Corporate Leader for their respective projects and in financial content to the City Treasurer; and,

  8. That the Purchasing Manager BE AUTHORIZED to issue Purchase Orders as may be required to effect the recommendation noted above, subject to all specification being satisfactory in technical content to the appropriate Executive Director or Corporate Leader for their respective projects; in financial content to the City Treasurer; and further,