| # | Audit report | Observation # and name | Retargets | Executive approval from | Rationale | |
|---|---|---|---|---|---|---|
| 2 | Solid Waste | 101 - Agreement Between the City of Windsor and EWSWA | Original Due Date | June 30, 2016 | City of Windsor Chief Administrative Officer | Background: On review of the agreement between the County of Essex and the City of Windsor, Internal Audit noted that here is no formal agreement between the two parties outlining responsibility, ownership and cost allocations, etc. Reason for delay: There are some contentious clauses that need to be accepted and finalised. Meetings were planned in January 2019 with the County to finalise the agreement that it may go to the respective councils for approval. However the meetings are still pending and approvals from both County and Windsor City Council are yet to be received. Basis for viability of reforecasted date: Management has agreed to contact their joint venture partner, the County of Essex, to see if they are willing to undertake a review of the agreement. City of Windsor Administration has proceeded with review meetings with the County and most of the clauses appear to have been agreed to; however, there are some contentious clauses that need to be accepted and finalised. Though a number of meetings have taken place with the County and EWSWA and a revised document is close to being finalized for submission to the respective Councils, work on this matter has been postponed due to higher priorities during the COVID-19 crisis. It is expected that it can be finalized relatively quickly but the actual date will depend on the length of the emergency situation. |
| Retarget Date | September 30, 2020 | |||||
| # of Retargets | 4 | |||||
| Days since Identification | 4 years 1 month | |||||
| Days past Original Due Date | 3 years 5 months | |||||
| 3 | Roseland Golf & Curling Club | 165 - Document a reporting and services agreement between the City & RGCC | Original Due Date | June 30, 2018 | CFO/City Treasurer City of Windsor | Background: Internal Audit notes that there is no documented reporting agreement between Roseland Golf & Curling Club and the City of Windsor. Roseland Management will develop a comprehensive list of services provided to Roseland from the City of Windsor, develop a comprehensive procedure for reporting, and prepare a document outlining the reporting procedure. The initial reporting and service agreement between City and Roseland are subject to revisions that have not been completed and approved by the Board Reason for delay: The service agreement was in draft when the previous General Manager resigned in early 2019. The Board of Directors conducted an extensive search and hiring process summer of 2019 has caused the delay. Basis for viability of reforecasted date: Roseland Board of Directors have approved the initial reporting and service agreement between City and Roseland on September 18, 2019 .It is expected the revisions to the reporting and service agreements will be presented to the Board by early summer 2020. The General Manager has been hired and will review the draft service agreement. The General Manager will meet with the Board of Directors to finalize and approve the agreement. This is on schedule and pending. The project is expected to be complete by December 2020. |
| Retarget Date | December 31, 2020 | |||||
| # of Retargets | 2 | |||||
| Days since Identification | 2 years 3 months | |||||
| Days past Original Due Date | 1 year 5 months | |||||