CR230/2020 - Item 7.7 - Appendix A

APPENDIX A - City of Windsor Audit Recommendation Tracking Summary - March 31, 2020

Finding # Recommendation/Topic CLT Member Responsible Assigned to Audit Report/Source Audit Unit/Firm Date Issued Target Date for Implementation Current Status (as of March 31, 2020) Additional Comments
51a Documented strategic plan WDTC Chief Executive Officer WDTC Chief Executive Officer WDTC PwC July 27, 2015 2016 Q4 Item retargeted to 2020 Q4 In 2018, WDTC launched a new operating company, Windsor Detroit Borderlink Limited (“WDBL). The Board has had an initial Strategic Planning Session and Administration’s initial focus has been on operationalizing WDBL’s Business Plan.
51b Evidence of Board review and approval WDTC Chief Executive Officer WDTC Chief Executive Officer WDTC PwC July 27, 2015 2016 Q4 Item retargeted to 2020 Q4 See description in 51a
101 Evidence of contract review with the County of Essex to consider: a) Outlining oversight responsibilities, contract ownership and expectations regarding Blue Box collection, and b) Flow though of expenses from the City to the Authority and the terms of the other shared finance services provided by the City. Chief Administrative Officer Chief Administrative Officer EWSWA PwC January 26, 2016 2016 Q2 Retargeted to 2020 Q3  
116a Evidence of public consultations to update User Fee Policy. Corporate Leader, Parks,Recreation & Culture andFacilities Executive Director of Recreation & Culture User Fees Review PwC April 25, 2016 2018 Q2 Closed  
116b Updated User Fee Policy. Corporate Leader, Parks,Recreation & Culture andFacilities Executive Director of Recreation & Culture User Fees Review PwC April 25, 2016 2018 Q2 Closed  
159 Develop a procedure around the use of theVMS in accordance with the Purchasing By-Law93-2012. City Solicitor Purchasing Department Service Provider andOutsourced ServicesGovernance and Management PwC August 8, 2017 2018 Q2 Item retargeted to 2020 Q2  
165 Document a reporting and services agreement between the City & RGCC GM, Roseland GM, Roseland Roseland Golf & Curling Club PwC October 23, 2017 2018 Q2 Item retargeted to 2020 Q4  
166 Define and document strategic plan GM, Roseland GM, Roseland Roseland Golf & Curling Club PwC October 23, 2017 2018 Q4 Item retargeted to 2020 Q4  
167 Update policy manual GM, Roseland GM, Roseland Roseland Golf & Curling Club PwC October 23, 2017 2018 Q3 Item retargeted to 2020 Q4  
173 Define overarching Policies for Inventory Control Chief Financial Officer Deputy Treasurer – Financial Accounting Inventory Control and Lifecycle Management PwC October 23, 2017 2018 Q4 Closed  
192 Enhance PM Task Instruction Accuracy - Pollution Control City Engineer Mechanical Process Engineer Pollution Control - PreventativeMaintenance Compliance &Accountability PwC August 27, 2018 2019 Q2 Closed  
193 Conduct Trend Analysis - Pollution Control City Engineer Mechanical Process Engineer Pollution Control - PreventativeMaintenance Compliance &Accountability PwC August 27, 2018 2019 Q2 Closed  
194 PM Escalation Standards City Engineer Mechanical Process Engineer Pollution Control - PreventativeMaintenance Compliance &Accountability PwC August 27, 2018 2019 Q2 Closed  
196 Enhance PM Compliance - Fleet City Engineer Fleet Coordinator Fleet - PreventativeMaintenance Compliance &Accountability PwC August 27, 2018 2019 Q4 Closed  
197 Conduct Trend Analysis - Fleet City Engineer Fleet Manager Fleet - PreventativeMaintenance Compliance &Accountability PwC August 27, 2018 2019 Q4 Closed  
199 Establish policies and procedures for Apparatus and Training division City Solicitor Director of Apparatus/ Chief Training Officer Fire Rescue Compliance PwC August 27, 2018 2019 Q4 Closed  
200 Enhance annual training planning and documentation for monitoring City Solicitor Chief Training Officer Fire Rescue Compliance PwC August 27, 2018 2020 Q2 In progress  
201 Improve documentation structure and consistency for training City Solicitor Administrative Assistant Fire Rescue Compliance PwC August 27, 2018 2019 Q4 Closed