APPENDIX A - City of Windsor Audit Recommendation Tracking Summary - March 31, 2020

Finding # Recommendation/Topic CLT Member Responsible Assigned to Audit Report/Source Audit Unit/Firm Date Issued Target Date for Implementation Current Status (as of March 31, 2020) Additional Comments
220c Documentation of training and that training material & records are centrally located. CLT-Parks, Facilities, Recreation &Culture Manager, Assets & Projects Facilities Operations PwC February 4, 2019 2019 Q2 Item retargeted to 2021 Q2 See description in item 218a.
221 Periodic WO Aging Analysis CLT-Parks, Facilities, Recreation &Culture Manager, Assets &Projects andManager, Facility Operations Facilities Operations PwC February 4, 2019 2019 Q4 Item retargeted to 2021 Q2 See description in item 218a.
222 Design and implement Customer Satisfaction Survey CLT-Parks, Facilities, Recreation &Culture Senior Manager, Facilities Facilities Operations PwC February 4, 2019 2019 Q4 Item retargeted to 2021 Q2 See description in item 218a.
223 Track Conditions and Building Condition Assessments (BCA) periodically CLT-Parks, Facilities, Recreation &Culture Senior Manager, Facilities Facilities Operations PwC February 4, 2019 2019 Q4 Item retargeted to 2021 Q2 See description in item 218a.
224 Refresh SM Policy and Implement SM Procedures City Clerk Senior ManagerCommunications & CustomerService Social Media Strategy Assessment PwC February 4, 2019 2019 Q4 Closed  
225 Enhance formal oversight controls over SM policies / procedures and governance City Clerk Senior ManagerCommunications & CustomerService Social Media Strategy Assessment PwC February 4, 2019 2020 Q4 In progress  
226 Define and implement strategy evaluation and performance reporting processes City Clerk Senior ManagerCommunications & CustomerService Social Media Strategy Assessment PwC February 4, 2019 2020 Q4 In progress  
227 Develop standard forms/templates for new account creation requests City Clerk Senior ManagerCommunications & CustomerService Social Media Strategy Assessment PwC February 4, 2019 2019 Q4 Closed  
228 Improve controls over Access Management City Clerk Senior ManagerCommunications & CustomerService Social Media Strategy Assessment PwC February 4, 2019 2019 Q4 Closed  
229 Document key content management procedures/checklists and review/update key account level roles/responsibilities. City Clerk Senior ManagerCommunications & CustomerService Social Media Strategy Assessment PwC February 4, 2019 2019 Q4 Item retargeted to 2021 Q1  
230 Update the Emergency response plan and document process for performing annual update City Solicitor Emergency Planning Officer Emergency Response Planning & Preparedness PwC May 6, 2019 2019 Q3 Closed  
231 Documentation of EMPC meeting minutes and retention of annual review of emergency management documentation City Solicitor Emergency Planning Officer Emergency Response Planning & Preparedness PwC May 6, 2019 2019 Q2 Closed  
232 Implement incident notification and briefing documentation/logging City Solicitor Emergency Planning Officer Emergency Response Planning & Preparedness PwC May 6, 2019 2019 Q2 Closed  
233 Develop process guidelines for continuous improvement exercises, documentation and reporting City Solicitor Emergency Planning Officer Emergency Response Planning & Preparedness PwC May 6, 2019 2019 Q4 Closed  
234 Review completeness of annual ERP training provided to the staff City Solicitor Emergency Planning Officer Emergency Response Planning & Preparedness PwC May 6, 2019 2019 Q4 Closed  
235 Present phase 2 regeneration plan prior to assigning accountabilities for SAMP goals and objectives WECHC Chief Executive Officer WECHC - Chief Development and Regeneration Officer CHC - Asset Management Housing Portfolio PwC July 29, 2019 2020 Q4 In progress  
236 Update LTAM Policy with approved FCI target and outline requirements for review/ approval when changes are required to FCI into a procedure/guideline WECHC Chief Executive Officer WECHC - Director of Asset Management CHC - Asset Management Housing Portfolio PwC July 29, 2019 2020 Q1 In progress  
237 Establish an acknowledgement procedure to document whether changes to scope prior to issuing addendum were reviewed by a qualified professional City Engineer Purchasing Manager Hotline Investigation - NTS-002-NOV-2018 PwC July 29, 2019 2019 Q4 Closed