2.5 Internal Audit Summary
2.5.1 Planning and Development
| Background and objectives | Report classification | ||||
|---|---|---|---|---|---|
| For the scope period January 1, 2018 to December 31, 2018, Internal Audit evaluated the processes and controls management had designed and placed into operations to attain the following objectives: | Limited Scope for Improvement | No Major Concerns | Cause for Concern | Considerable Cause for Concern | |
 | |||||
| relevant to current legislation and changing circumstances. | |||||
| Control Design Assessment | |||||
| occur and required information is exchanged in a timely manner to support management in | |||||
 | |||||
| planning and development decision making. results/outcomes desired by Planning and Development Services for consistent processing of internal and external applications. | Control Operating Effectiveness Assessment | ||||
- ● Planning and development policies and procedures exist, are periodically reviewed to remain relevant to current legislation and changing circumstances.
- ● Pre-development assessments are conducted and monitored as per requirements of the Official Plan, in a timely manner, and incorporate necessary changes as identified through documentation of information received to support decisions.
- ● Interactions between internal and external customers/applicants and key City departments occur and required information is exchanged in a timely manner to support management in planning and development decision making.
- ● Processes are designed and implemented to enable continuous oversight of the results/outcomes desired by Planning and Development Services for consistent processing of internal and external applications.
- Summary of Findings: Two findings and two considerations for improvement were identified.
| # | Topic | Rating | Management Action | Action Owner | Due Date |
|---|---|---|---|---|---|
| 1 | Develop Working Procedures for Planning and Development Application Processing (Design Effectiveness) | Low | A procedure/ guideline to assist staff in Planning and other Departments will be prepared. The focus will be to list items to be considered when reviewing and processing development applications. | City Planner;Manager of Urban Design;Manager of Planning Policy | Q3 2020 |
| 2 | Prioritize Action Plan Implementation of 2014 Business Process Review Findings (Design Effectiveness) | Low | Administration will continue to implement the remaining (14 of 88) business improvement findings as part of the Evolve Project. | Q4 2020 |
(Additional details provided in 'Appendix C - Planning and Development Internal Audit Report')