- With a total score of 95.38%, Holland Cleaning Solutions Ltd. is the successful proponent for the chemicals category
- With a total score of 98.21%, Holland Cleaning Solutions Ltd. is the successful proponent for the paper category
- With a total score of 91.94%, Merchants Paper Company Windsor Limited is the successful proponent for the hard-products category.
Risk Analysis:
- Failure to follow prescribed procedures could attract liability to the municipality.
- As with any services provider there is inherent risk of poor service performance especially magnified by this contract, as there are multiple delivery location requirements. Things such as response time, order fill rates and communication will require close management at the beginning of each contract to establish the City's expectations for the level of service required.
Financial Matters:
Funds are allocated each year in the respective departmental operating budgets for general janitorial supplies. The contract term is for three (3) years, with an option to extend the contract for two (2) additional one (1) year terms. Pricing is guaranteed for the first three years of the contract, with increases or decreases requiring substantiation through the manufacturer that any change is a direct cost increase to the vendor.
Over the past year based on the "basket of goods" pricing sample the City paid approximately $500,000 in janitorial supplies. The City is expecting to receive some cost savings from the successful proponents relative to that "basket of goods" pricing samples. The savings are contingent on the proper use of the products. Specifically, use of chemicals, their dilution ratios and over consumption.
Sufficient funding currently exists within the Operating Budget for janitorial supplies that would be purchased in conjunction with the contract awards recommended in this report.
Consultations:
The following offered input on the preparation, issuance or evaluation of this RFP.
- Tom Graziano – Senior Manager, Facilities
- Adrian Busa – Manager Facilities Operations
- Sebastian Pirrone – Manager of Site/Facilitator