Recognizing both the inherent importance of janitorial supplies to daily functioning as well as the broad nature of potential purchases under the corporate-wide contract and considering how many such purchases fall outside of the sample set, pricing is not as significant a criterion as quality of services, keeping in mind environmentally preferable products.
Evaluation of the RFP
An evaluation committee was struck which included 4 members from the City. The committee reviewed and graded all submissions independently and subsequently met as a group to determine consensus scores on all aspects of the proposal.
Responses
Four submissions were received. Three passed the requirements of envelop A to proceed to the opening of the cost submission, and all three proposals had compliant responses. The successful proponent would be the proponent with the highest combined score on envelop A and B.
Proponent scores are as follows for janitorial supplies per category:
| Proponent | ||||
|---|---|---|---|---|
| Holland Cleaning Solutions Ltd. | Merchants Paper Company Windsor Limited | Champion Products Corp. | ||
| TOTAL SCORE- DISPOSABLES (Service Proposal + Cost proposal ) | /100% | 98.69 | 93.49 | 90.67 |
| TOTAL SCORE- CHEMICALS (Service Proposal + Cost proposal ) | /100% | 95.38 | 86.03 | 90.67 |
| TOTAL SCORE- PAPER PRODUCTS (Service Proposal + Cost proposal ) | /100% | 98.21 | 97.83 | 87.57 |
| TOTAL SCORE- HARD PRODUCTS (Service Proposal + Cost proposal ) | /100% | 88.27 | 91.94 | 90.67 |
With a total score of 98.69%, Holland Cleaning Solutions Ltd. is the successful proponent for the disposables category