Discussion:

Discussion: The attached report for the compliance period of January 2019 – December 2019, indicates an 86.16% completion rate across the corporation.

Great effort has been made to educate supervisors and managers of the importance of conducting performance reviews with their staff, with the intended goal of managing organizational performance, managing people and managing money. We consider these efforts to be required on an ongoing basis in order to reach the 95% completion rate target.

The overall completion rate in 2019 remains consistent to last year's total as the same parameters were used and although the Corporation still strives to reach the 95% target rate, administration considers the current completion rate to be a good accomplishment for our managers and supervisors.

The Performance Management training program will continue to emphasize and support the importance of supervisors and managers connecting with their staff through both formal and casual performance discussions.

As the Corporation moves towards a fully integrated Succession Planning program, the performance appraisal becomes a key factor in its success by identifying potential career paths for employees, However, the updated performance appraisal system will also endeavour to recognize employees' strengths and opportunities, including those exceptional workers who are satisfied in their current positions but are not looking to advance. Their consistency helps stabilize the department and it is important for those individuals to feel understood and valued.

Further, the updated Performance Appraisal forms will be simplified and eliminate duplication, which should assist with an increased completion rate. The Human Resources Department would like to have the completed Performance Appraisal forms maintained on file to assist with providing the appropriate corporate learning and development tools to assist our employees move through their career paths.

Although it was expected that Windsor Public Library's performance appraisal completion statistics would appear on the 2019 report to Council, their data is not yet being incorporated into our PeopleSoft Program.

Risk Analysis:

Risk Analysis: There is a risk for not completing performance appraisals for employees on an annual basis, which include:

Resource Risks: The Performance Appraisal process provides the opportunity for employees and their supervisor's to participate in a discussion addressing short and long term goals and objectives, which often include employee career aspirations. Supervisors and Managers often times suggest training courses or modules to