Officer (over $100 up to $500, exclusive of taxes). In addition, new responsibility has been assigned to the Chief Financial Officer/City Treasurer, requiring the approval of proposed gifts for amounts up to $100, exclusive of taxes (Section 4.4).

Further, additional responsibilities have been included under Section 4.3.3 and 4.5.3, which now requires that ABC Board of Directors or Department Managers facilitate reports to City Council for all proposed gifts with an individual value over $500, exclusive of taxes.

Section 5 – the general guidelines section has been revised and expanded to maintain consistency with corporate practices and to ensure that the City complies with the regulations set by the CRA.

Section 5.2 – generally, individual gifts should not exceed $100 exclusive of taxes. In those extraordinary circumstances where a higher value gift is appropriate, the proposed dollar limit thresholds for approving authority are identified in this section. Gifts over $500, exclusive of taxes, now requires approval from City Council.

Section 5.5 – identifies occasions and/or circumstances for giving gifts to individual or groups from external organizations. Gifts in this category should identify the City of Windsor or ABC logo (e.g. engraved plaques, books, artworks, etc.)

Section 5.7 – identifies occasions and/or circumstances where an employee may receive gifts from the City of Windsor as well as eligibility requirements for giving gifts to retirees.

Section 5.7.2 – The Canada Revenue Agency (CRA) considers gifts of cash (currency or cheques) and near-cash gifts (gift cards or gift certificates), regardless of the amount, to be included in employment income and processed as a taxable benefit for the employee. In order to avoid complexity and administrative effort in reporting the taxable benefit to CRA, this section discourages cash or near-cash gifts being given to employees.

Tangible Capital Assets Policy (Appendix C)

The current Tangible Capital Assets Policy was previously adopted by City Council at the meeting on November 5, 2018 (CR587/2018).

Administration made a minor change to this policy for clarification. Section 6.4 now reads:

“The one -half (1/2) year rule will be applied for recording purposes for all assets where the actual In- Service date is not readily identifiable.”

PSAB 3260 Contaminated Sites Accounting and Reporting Policy (Appendix D)

The current PSAB 3260 Contaminated Sites Accounting and Reporting Policy was previously adopted by City Council at the meeting on October 29, 2015 (CR195/2015).

The changes made to this policy are generally considered minor and housekeeping in nature. A significant change to this policy is the addition of Manager of Financial Accounting responsibilities, which are identified in section 4.5.