• 5.3. The Chief Financial Officer/City Treasurer or designate is responsible for/to:
  
  
  • 5.3.1. Compliance with PSAB PS-3150 reporting requirements for TCAs.
    
    
  • 5.3.2. Providing an acceptable accounting structure that supports the recording of TCAs.
    
    
  • 5.3.3. Providing communication, training and on-going support on the use of this Policy and related procedures.
    
    
  • 5.3.4. Direct the review of this Policy and attached schedules at a minimum every five (5) years, or sooner if required, and recommend updates as necessary in consultation with the City’s external auditors.
    
    
• 5.4. The Executive Directors or designates are responsible for:
  
  
  • 5.4.1. The on-going recording of TCA activity (acquisitions, disposals, betterments, writedowns etc.) in accordance with established TCA procedures.
    
    
  • 5.4.2. The reporting of TCA activity to the Financial Administrator-Capital Assets.
    
    
• 5.5. ABC’s CEO/CAO or designates are responsible for:
  
  
  • 5.5.1. The on-going recording of TCA activity (acquisitions, disposals, betterments, writedowns etc.) in accordance with established TCA procedures.
    
    
  • 5.5.2. The reporting of TCA activity to the Financial Administrator – Capital Assets.
    
    
• 5.6. The Financial Administrator – Capital Assets is responsible for:
  
  
  • 5.6.1. Assessing reported TCA activity data for completeness, accuracy and audit-ability.
    
    
  • 5.6.2. Maintenance of the Financial Reporting TCA sub-ledger including but not limited to: importation of TCA activity, data integrity verifications, review of the appropriateness of asset categories, asset thresholds, useful life, AND adjusting entries as required.
    
    
  • 5.6.3. Annual review of capital fund expenditures to ensure the proper capitalization of completed projects, identification and categorization of work in progress, and operating expenses.
    
    
  • 5.6.4. Preparation, custody and maintenance of a TCA activity file to support all required audits.
    
    
• 5.7. The Financial Planning Administrators are responsible to:
  
  
  • 5.7.1. Assist departments and ABCs in the adherence to this Policy and related TCA accounting in accordance with applicable procedures.
    
    
  • 5.7.2. Assist departments and ABCs in identifying TCA activity such as acquisitions, disposals, betterments write-downs, and the reporting of these activities to the Financial Administrator-Capital Assets.
    
    
  • 5.7.3. Assist departments and ABCs in conducting year-end TCA activity reviews. 

6. GOVERNING RULES AND REGULATIONS 

• 6.1. Asset Category - TCAs will be recorded by appropriate category into the Finance TCA subledger. Assets considered “pooled” will be recorded into specific accounts and/or chart-fields as stipulated in pooled asset procedures. Schedule “B” attached provides the listing of TCA categories.
  
  
• 6.2. TCA Thresholds - Minimum thresholds for each asset category will be utilized to determine whether or not to include an asset into the Finance TCA sub-ledger. Pooled assets will be recorded as stipulated in pooled asset procedures. Schedule “B” attached provides the listing of TCA thresholds.