Moved by Gary McNamara
Seconded by Also DiCarlo

THAT the Board approve the acquisition of a Kioti Tractor, model PX1153 PC as supplied by E.R. Vollans Ltd. at a cost of $ 72,666.87 plus applicable taxes.

18-2020
Carried Unanimously

C. Extension of Contract with 1869096 Ontario Ltd. (doing business as Canadian Transfer) re: Specialized Equipment Operators at the Regional Landfill and Transfer Station #2

The Manager of Waste Disposal referred to page 19 of the agenda package. The purpose of the report is to recommend that the Board approve a 3 year contract extension with Canadian Transfer for the supply of specialized equipment operators at Transfer Station #2 and the Regional Landfill for the period January 1, 2021 – December 31, 2023 with an extension option for any period or periods up to two (2) additional years upon the mutual agreement of both parties.

The Manager of Waste Disposal stated that the Authority owns the heavy equipment used at the Regional Landfill and Transfer Station #2. The Authority contracts out for specialized equipment operators to operate the heavy equipment. The contract expired on December 31, 2018 and was extended by the Board for an additional 2 year term. The current contract extension started on January 1, 2019 and will expire on December 31, 2020 with no further extension options.

The Manager of Waste Disposal noted that the Authority has a good working relationship with Canadian Transfer. The Authority and Canadian Transfer have worked well as a team focusing on safety, communication and quality service to support Authority operations. Their dedication has been further highlighted during the COVID-19 pandemic situation.

In October 2015, the Authority issued a tender for a 3 year contract. Two bids were received. The bid received from Canadian Transfer was $51.80 hourly rate per operator. The other bid was received from Windsor Disposal Services Ltd. at $62.40 hourly rate per operator. On September 12, 2018 the board approved a 2 year extension to utilize the prices received in 2015.

The Manager of Waste Disposal noted that only a few bidders are interested in providing this type of service. The current rate being paid to Canadian Transfer is $55.64 per hour.

The Manager of Waste Disposal stated that Authority Administration contacted Canadian Transfer to inquire as to their desire for an extension. Canadian Transfer responded that they were agreeable to an extension but that they would require a $2 per hour increase to the current rate of $55.64.