The first phase involves providing a review and developing the direction for the Civic Esplanade, as well as detailed conceptual design for City Hall Square Plaza. This will include stakeholder/public consultations to help define the overall project program, and conceptual designs. The Planning Department will be the project lead during the first phase and will be supported by Corporate Projects. The scope of Phase 1 includes:
CHSP and the Civic Esplanade, from 350 City Hall and connecting to the riverfront;
Evaluation of the existing conditions and previous master plans/studies;
Public consultation and stakeholder consultations;
Developing the CHSP Project Program;
Update the conceptual design for the length of the Civic Esplanade, with particular attention given to the impacts that the CHSP will have on Charles Clark Square; and,
Develop a conceptual design for the City Hall Square Plaza.
To stay aligned with the project delivery timelines, RFP 59-20 Design Services for the Civic Esplanade and City Hall Square Phase 1 was issued on June 12th, 2020. The RFP generated a lot of interest, and the City received multiple requests to extend the closing date. These requests were accommodated, and the closing date was July 24th, 2020. The project team is evaluating the service proposals and will be conducting interviews prior to the announcement of the successful candidate.
Phase 2 – Detailed Design and Construction of CHSP
The second phase is detailed design, and construction of a new City Hall Square Plaza. During the second phase, Corporate Projects will be the project lead and will be supported by the Planning Department. The scope of Phase 2 includes:
Developing Construction Documents for the CHSP;
Procurement of Construction Services;
Project Administration during construction; and,
Oversee Project Closeout.
Milestones
Project Milestones have been identified and set the framework for appropriate approvals prior to proceeding to the next phase.
| Phase 1 | Milestone | Target |
|---|---|---|
| Announcement of successful Grant funding (estimated date) | Q3 2020 | |
| RFP - Retain Program and Concept design Consultant | August 2020 | |
| CommunityEngagement and Project Program Refinement | Dec 2020 | |
| Steering Committee adopts Project Program | Jan 2021 | |
| Conceptual Designs of City Hall Square and Civic Esplanade | May 2021 |