3. GOVERNANCE

3.1. Reporting Structure

The project reporting structure will be a Steering Committee. Roles and responsibilities in the project clarify decision-making responsibilities, sources of authority, communication to appropriate individuals, accountability for project deliverables and objectives, as well as commitment to the project.

The project organization is composed of a hierarchy of committees and a working team. It is expected that all team members will be identified and available for the duration of the project. All team members are involved for the duration of the project in a part time capacity. It is imperative that each individual is available to the project as required to ensure the project’s success. Necessary replacement of individual team members should be done promptly.

Appendix B provides an organizations hierarchy of the projects organizational structure and includes all levels of participation from the Corporation of the City of Windsor.

3.2. Roles & Responsibilities

Role Responsibilities
Steering Committee
  • Meet quarterly to review project progress and budget reports.
  • Provide guidance and strategic advice throughout the project.
  • Remove constraints or mitigate risks that affect the project.
  • Address any issue that have major implications to the overall success of the project.
  • Commit political support to the project.
Arbitrator
  • Settle disputes and act as a final arbitrator should the executive committee not reach a resolution.
  • Approve significant reports to steering committee and City Council, at their discretion.
  • Provide guidance to the Project Sponsor.
Project Sponsor
  • Call and chair Executive Committee meetings.
  • Oversee business management and project management issues that arise outside the formal business of the Steering Committee.
  • Provide support and ensures that the necessary resources, both financial and human, are available to the project.
  • Demonstrate the corporation's overall commitment to the project.
  • Remove major barriers to progress.
  • Approve all reports to Steering Committee and City Council.
  • Co-sign all contracts to contractors / consultants / vendors with project manager.
  • Ensure reports on progress and budget are reported out to the Steering Committee
Executive Committee
  • Receive and approve monthly progress reports on project activity and to monitor performance