2.5. Deliverables

Deliverable		Description
Phase 1	Project Program	The proponent will develop a Community Engagement Plan, documenting internal and external stakeholders input; The proponent will provide a finalized Project Program for CHSP based on the outcomes of the Community Engagement Plan; The Steering Committee will approve the final Project Program prior to finalizing a Conceptual Design.
	Conceptual Design	The proponent will provide conceptual designs for the Civic Esplanade and CHSP. The proponent will provide cost estimates and phasing plan. The Steering Committee will approve a Conceptual Design prior to commencing with the Detailed Design phase for the CHSP. Including construction estimates.
Phase 2	Detailed Design	Provide Design Development drawings for review; Prepare final Construction Drawings and Project Manual.
	City Hall Square Plaza Construction	Design-Bid-Build competitive process of construction services for the Plaza. Provide construction administration duties; Provide As-Built Drawings and documentation as well as an Operation and Maintenance Manual as part of close out documents.

2.6. Budget and Financials

The City Hall Square Plaza project is one of the six sub-projects identified in the Investing in Canada Infrastructure Program – Community, Culture and Recreation Stream Grant (ICIP-CCR) as outlined in Council Report C167/2019. The award of grant funding will be subject to a competitive process, where the merits of the City’s application will be weighed against those of competing municipalities’ applications.

The grant, should the City be successful, will leverage Federal and Provincial grant funding of up to 40% and 33.33% of eligible costs respectively. The City is responsible for funding the remaining 26.67% of the eligible costs and 100% of the ineligible costs.

Council Report C167/2019 recommended that the City Hall Square and Civic Esplanade project (PLN-021-07) funding be directed to the new ICIP-CCR project (PFO-011-20) for the 2020 8-year Capital Budget and be deemed as placeholder funding, ensuring that these funds remain allocated as matching funding for this grant. (CR529/2019)

As indicated in the report, the City’s (ICIP-CCR) “Connecting People and Places” project is comprised of six sub-projects, with a total estimated cost of $57.4M. Net of $20M and $16.66M in Federal and Provincial funding, respectively, City costs are estimated at $20.7M. Of the $20.7M total, $4.6M is allocated in the year 2020 and will be the funding source for front-end project services, including design services.