Financial Matters:

The following is a comparison of the price submitted by the successful proponent to the current annual operating costs using City employees.

2020 City Annual Operating Budget Dollars for Caretaking Services at City Hall Campus
RFT (Regular Full-Time) Salaries	$372,883.00
RFT Fringe Benefits (33%)	$123,051.39
RPT (Regular Part-Time) Salaries	$215,217.00
RPT Fringe Benefits (18%)	$38,739.06
Supplies & Equipment	$80,000
Overtime, Service Pay, Meal & Clothing Allowance	$16,000
Total Budgeted City Expenditures	$845,890.45
Proposed Annual Contracted Service from RPP 131-20
RFP Cost Submission	$ 534,139.84
Non-recoverable HST	$9,400.86
Total RFP Expenses	$543,540.70
Annual Operating Budget Saving	$302,349.75

The difference between the RFP submission and the budgeted caretaking costs at the City Hall campus would result in an annual savings of $302,349.75. The estimated savings over the duration of the three year contract would be a minimum of approximately $907,000, with potentially a greater amount in savings should both parties agree to execute options to extend the agreement to a maximum of five years.”

The caretaking positions that would be eliminated all report to the Site Manager/Facilitator for City Hall Campus. The Site Manager would continue to be responsible for the facility maintenance and security at the City Hall campus, totalling approximately 275,000 square feet, as well as the management of the caretaking services. As a result, the Site Manager/Facilitator, along with other related costs to support the area and manage the remaining staff would be maintained and has not been included in this analysis.