3.5 Road Closures

Requests for road closures should have the support and written consent of the Chamber of Commerce, businesses and of a majority of residents in the affected area (if the road closure is to occur in a residential or commercial area). For filming in commercial areas outside the Heritage Business District (downtown, HBIA), it is recommended that the Film Company endeavour to schedule filming on off-peak or non-business hours. Lengthy closures will not be permitted during peak business hours unless otherwise approved. All road closures, including those in the Heritage Business District are at the discretion of Council.

Pedestrian traffic is not to be obstructed at any time all cables and similar items must be channeled.

If a road is to be partially or completely closed, or traffic restricted in any way, it is the responsibility of the Film Company to contact the following agencies to inform them as to the dates of commencement and completion of filming:

3.6 Advertising

The Film Company will place an ad in both local papers notifying people of the upcoming filming schedule and its effects on traffic flow. This is an excellent opportunity to publicize your film and attract both spectators and potential suppliers.

3.7 Support Vehicles

A parking plan must be submitted to the municipality for approval. The bulk of the vehicles should be parked off-site when filming occurs, and a poster indicating the Filming Project Title, Film Company contact phone number and the assigned Municipal designate (i.e. Film Liaison Officer) contact number should be displayed in the windows of all production vehicles. The Filming Administrator or Film Liaison Officer will be able to suggest suitable parking locations.

The maximum number of production vehicles (ie. trailers), unless otherwise specified in the permit/approval, shall not exceed twelve (12). All vehicles and equipment not in use shall be placed so as not to cause interference with pedestrians or vehicular traffic.

Production vehicles must not block driveways, fire hydrants or emergency access to buildings.

The location filming permit covers parking for production vehicles only, not for crew vehicles. Your crew is responsible for finding legal parking for their private vehicles. The Filming Administrator or Film Liaison Officer will be able to suggest suitable parking locations.

3.8 Cleanup

Production crews will clean the filming location, including all props, at the end of each filming day, with a minimum of noise and disruption and ensure the area is returned to its original condition, unless otherwise approved by the MC or designate.

3.9 Security deposit

A security deposit in the form of a certified cheque may be requested based on the value of the property, the extent of filming, amount of fees, and the amount of staff required. If a security deposit is required, it will be released within two weeks after a facility inspection by the Municipality, and when all outstanding costs are paid in full by the film company.