As the shareholder, the City (represented by City Council) must appoint someone to execute the resolutions in accordance with its direction. Therefore this report seeks that Council approve the resolutions presented by WCUL, and further that it appoints the Mayor to execute the resolutions on behalf of the City.

Discussion:

The resolutions to be presented on an annual basis are prescribed by the legislation and are limited to:

(a) Approval of minutes of prior AGMs (if any);

(b) Receipt of financial statements;

(c) Appointment of directors;

(d) Appointment of auditors.

These resolutions are essentially annual housekeeping.

It is noted that the Board of Directors was appointed following the 2018 municipal election. The resolutions in this regard amount to a confirmation of the status quo.

It is Administration’s opinion that it is appropriate to approve the resolutions presented.

In addition to the resolutions specifically noted above, WCUL has presented an additional housekeeping resolution intended to ensure that the WCUL minute book is properly up to date. In the interests of thoroughness, counsel for WCUL has proposed a resolution that would ensure all prior necessary resolutions are properly ratified. These resolutions would include:

• passing of financial statements;
• appointment of auditors; and,
• appointment of directors.

Administration is comfortable recommending acceptance of this resolution because:

• all prior WCUL financial statements have been placed before Council;
• WCUL has always been required to utilize the same auditors as the City and has done so; and,
• all directors have been appointed through the City’s processes.

A draft Board resolution of a similar nature is also enclosed.