Chief for the Community Control Group’s Pandemic Response, and financial review by the CFO/City Treasurer or designate; and,

THAT the application of Bylaw 93-2012 (the Purchasing Bylaw) BE WAIVED with respect to all purchases of $100,000 per transaction or less excluding taxes, made in any way relating to, or arising from the Coronavirus (COVID-19) Pandemic, and that purchasing authority for these purchases BE GRANTED to the Centralized Pandemic Procurement Committee (CPPC) and CAO, who shall make reasonable effort to observe the spirit of the Purchasing Bylaw in so doing where possible; and,

THAT in recognition of the fact that there is no funding in the approved operating and capital budgets for these COVID 19 procurements, that an approval process BE ESTABLISHED whereby purchases of $50,000 or less will be approved by the Logistics Section Chief for the Community Control Group’s Pandemic Response and that all purchases from $50,001 to $100,000 per transaction require the approval of the CPPC and the CAO. All purchases over $100,000 would be subject to the Purchasing Bylaw 93-012, as amended from time to time and be handled by the City’s Purchasing Department in conjunction with the responsible team members; and,

THAT a summary of all financial expenditures made under the exemption BE REPORTED to City Council by the Logistics Section Chief for the Community Control Group’s Pandemic Response in combination with the CFO/City Treasurer on a quarterly basis or at regular intervals as may be required; and,

THAT Bylaw _______ BE PASSED by Council to waive the Purchasing Bylaw in respect of purchases less than $100,000.01 per transaction made in any way relating to, or arising from the Coronavirus (COVID-19) Pandemic.

Executive Summary:

N/A

Background:

Background: Personal protective equipment (PPE) is used every day by the City inclusive of Agencies, Boards and Commissions (ABCs) to protect themselves, and others when providing services. PPE helps protect the City from potentially infectious people and materials, and other potentially dangerous substances used by the City to ensure that the service delivery during this evolving health issue is provided with a high standard.

PPE shortages are currently posing a tremendous challenge globally because of the COVID-19 pandemic. The City is having difficulty accessing the available and needed PPE and are having to identify alternate and creative ways to maintain the flow of PPE in the pipeline.

Centralized Coronavirus (COVID-19) Pandemic Procurement is an optimization strategy for PPE, to offer options for use when PPE supplies are stressed, running low, or absent. Contingency strategies inclusive of centralized procurement can help stretch