| # | Audit report | Observation # and name | Retargets | Executive approval from | Rationale | |
|---|---|---|---|---|---|---|
| 12 | Managing Transition of Projects into Operations | 213- Formalize detailed Project Implementation Plan which includes Change Management/Tran sition Plans | Original Due Date | Sep 30, 2019 | Executive Initiatives Coordinator, Office of the CAO |
Background:IA noted that a project implementation plan to support the Project Managers in project transition (transition plan and critical path) is not a formal deliverable required for projects to account for multiple factors, including (but not limited to):
knowledge transfer activities; stakeholder feedback processes; pre- and post- go live transition activities; and site readiness pre-go live and post-go live (performing a dry run).
Management agreed to develop a project implementation plan template, and added it as a required deliverable for major projects.They also agreed to conduct a cost benefit analysis on requiring some elements of the project implementation plan for medium projects. |
| Retarget Date | Dec 31, 2021 | |||||
| # of Retargets | 1 | |||||
| Days since Identification | 1 year 2 months | |||||
| Days past Original Due Date | 92 days | |||||
| Reason for Delay: Lack of resources available to carry out the tasks.The Executive Initiatives Coordinator (EIC) in the CAO’s Office has been seconded to the WFM project. This position has not been backfilled and therefore all projects, responsibilities, and duties have been put on hold until its return to the EIC position, the date of which is unknown at this time. | ||||||
| Basis for viability of reforecasted: The resources for this project are not expected to be available until date. From that point they will be required to undertake the management action plan in time to meet the revised date They have capacity set aside at that future time for this work. |