APPENDIX A - City of Windsor Audit Recommendation Tracking Summary - March 31, 2020

Finding # Recommendation/Topic CLT Member Responsible Assigned to Audit Report/Source Audit
Unit/Firm
Date Issued Target Date for
Implementation
Current Status
(as of March 31, 2020)
Additional Comments
202 Enhance apparatus maintenance annual
planning and documentation for monitoring
City Solicitor Director of Apparatus Fire Rescue Compliance PwC August 27, 2018 2019 Q4 Closed  
205 Enhance purchasing policy and document
inventory and asset management procedures
CEO - Your Quick Gateway YQG - Director of Operations YQG - Managing Inventory,
Repairs and Maintenance
PwC August 27, 2018 2019 Q2 Item retargeted to 2020 Q4  
206 Review and document current inventory/asset
management systems and processes
CEO - Your Quick Gateway YQG - Director of Operations YQG - Managing Inventory,
Repairs and Maintenance
PwC August 27, 2018 2019 Q1 Item retargeted to 2020 Q4  
207 Enhance key vendor management controls CEO - Your Quick Gateway YQG - Director of Finance YQG - Managing Inventory,
Repairs and Maintenance
PwC August 27, 2018 2018 Q4 Item retargeted to 2020 Q4  
209 Enhance compensating controls to address
potential segregation of duties
CEO - Your Quick Gateway YQG - Director of Finance YQG - Managing Inventory,
Repairs and Maintenance
PwC August 27, 2018 2018 Q4 Item retargeted to 2020 Q4  
211 Enhance project classification and expectation
guidelines
CAO - City of Windsor Executive Initiatives
Coordinator - CAO's Office
Managing Transition of Projects
into Operations
PwC November 5, 2018 2019 Q3 Item retargeted to 2021 Q4 Resource assigned to this
recommendation has been
seconded to the WFM project.
212 Enhance considerations for project risk
assessments
CAO - City of Windsor Executive Initiatives
Coordinator - CAO's Office
Managing Transition of Projects
into Operations
PwC November 5, 2018 2019 Q3 Item retargeted to 2021 Q4 See description in 211
213 Formalize detailed Project Implementation Plan CAO - City of Windsor   Executive Initiatives
Coordinator - CAO's Office
Managing Transition of Projects
into Operations
PwC November 5, 2018 2019 Q3 Item retargeted to 2021 Q4 See description in 211
214 Enhance approach to pre/post go-live feedback
collection and aggregation
CAO - City of Windsor Executive Initiatives
Coordinator - CAO's Office
Managing Transition of Projects
into Operations
PwC November 5, 2018 2019 Q3 Item retargeted to 2021 Q4 See description in 211
215 Improve evidence of timely completion and
review of key billing controls
Chief Financial Officer Deputy Treasurer,
Taxation and Financial
Projects
Property tax billing and
payment processing
PwC November 5, 2018 2019 Q3 Closed  
217 Continue to monitor resource needs and
benefits of the centralized grant function
Chief Financial Officer Senior Manager of Asset
Planning
Pursuit of Grant Funding PwC February 4, 2019 2019 Q2 Closed  
218a Define service standards and metrics to
evaluate performance
CLT-Parks, Facilities,
Recreation &Culture
Senior Manager, Facilities Facilities Operations PwC February 4, 2019 2020 Q2 Item retargeted to 2021 Q2 Due to unforeseen
circumstances, the Senior
Manager, Facilities and the
Manager, Assets & Projects
were not available in 2019 Q3
& Q4 to address this
recommendation. The current
pandemic will also cause a
delay to the timelines and
therefore a retarget is required.
218b Review of priorities assigned to work orders CLT-Parks, Facilities,
Recreation &Culture
Manager, Facility Operations Facilities Operations PwC February 4, 2019 2019 Q4 Item retargeted to 2021 Q2 See description in item 218a.
218c Establish goals and targets, and
develop metrics to assist in measuring and
evaluating progress towards goals.
CLT-Parks, Facilities,
Recreation &Culture
Manager, Assets & Projects Facilities Operations PwC February 4, 2019 2020 Q4 Item retargeted to 2021 Q2 See description in item 218a.
218d Establish service level agreements/statements
to define the expectations
CLT-Parks, Facilities,
Recreation &Culture
Manager, Assets &
Projects and
Manager, Facility Operations
Facilities Operations PwC February 4, 2019 2020 Q4 Item retargeted to 2021 Q2 See description in item 218a.
219 Enhance Management Discussions CLT-Parks, Facilities,
Recreation &Culture
Manager, Assets &
Projects and
Manager, Facility Operations
Facilities Operations PwC February 4, 2019 2019 Q4 Item retargeted to 2021 Q2 See description in item 218a.
220a Develop a formal template of criteria for
pursuing/not pursuing
capital work.
CLT-Parks, Facilities,
Recreation &Culture
Manager, Assets &
Projects and
Manager, Facility Operations
Facilities Operations PwC February 4, 2019 2019 Q4 Item retargeted to 2021 Q2 See description in item 218a.
220b Define clear ‘documentation’ standard and CLT-Parks, Facilities, Manager, Assets & Facilities Operations PwC February 4, 2019 2021 Q4 On target for 2021 Q4