have established stakeholder relations with the vulnerable groups to effectively carry out the project, experience with developing and implementing local strategies, and have the specialized knowledge and technical capacities to specify objectives, set benchmarks and measure outcomes.
It is important to include community leaders/organizations that advocate for the interests of the vulnerable populations on both the advisory committee and implementation teams. It is also important to ensure representation from diverse communities and equity, inclusion and accessibility in the planning and implementation of initiatives.
| Name | Organization | Role |
|---|---|---|
| Mayor John B. | City of X | Champion – advocates for the plan through public speaking engagements, etc. |
| Jane D. | City of X | Coordinator – coordinates meetings, assists in planning community engagement sessions, records meeting minutes, etc. |
| Shannon T. | Public Health Centre | Member – attends meetings, identifies potential opportunities for collaboration with organizations activities, etc. |
Roles and Responsibilities
It will also be important for planning partners to define the specific functions of their advisory committee or implementation team(s) to ensure that its members understand what they are trying to achieve and ultimately what they are responsible for.
See pages 22 for examples of advisory committee responsibilities and page 23 for examples of implementation team responsibilities.
Logistics and Process
Planning partners should also document logistics for their advisory committee or implementation team(s) so that its members know how much of their time they are required to commit to the group and are able to plan in advance so they can attend meetings as required. This may include:
- membership (e.g., identifying and recruiting key stakeholders);
- frequency of meetings;
- quorum (how many members must be present to make and approve decisions);
- meeting location;
- agenda and materials;
- meeting minutes; and
- expectations of members.
Support and Sign-Off
Finally, after all members of the advisory committee or implementation team(s) agree to the information outlined above, in order to solidify their acceptance and commitment, each member should sign the terms of reference.