• d) Any member of Council who wishes to participate in a meeting electronically shall provide the City Clerk or the Deputy City Clerk a minimum of 24 hours' notice where possible;
• e) Each member participating in a meeting electronically shall be available at least fifteen (15) minutes before the beginning of the meeting to assist staff in establishing the electronic connection;
• f) Each member participating in a meeting electronically will mute his or her electronic device when he or she is not speaking;
• g) The Chair will canvass Members participating electronically about their intention to speak to a matter on the floor and will notify each Member when it is his or her turn to speak;
• h) If there is participation via electronic means, voting shall occur via the "recorded vote" process;
• i) Member(s) participating electronically will be deemed to have left the meeting when they are no longer electronically connected to the meeting;
• j) Electronic participation would be permitted for Council, Standing Committees and if necessary, advisory committees;
• k) The Clerk shall be required to be physically present in the location where any meeting with electronic participation takes place;
• l) Delegates shall not be permitted to participate electronically. If circumstances do not allow a Delegate to appear in person, a written submission may be made in accordance with Section 10.11;
• m) All public Council meetings will continue to be streamed via Sliq Media Technologies on the City of Windsor website and will then be archived on the website for viewing on-demand as part of the city's digital library.
• n) YourTV/Cogeco, along with all media outlets, will continue to be permitted to cover all public Council meetings in Council Chambers;
• o) As this new methodology unfolds, the proposed by-law amendments recognizes that electronic participants may be inadvertently disconnected, and that Administration will endeavor to limit such situations to the best of their abilities.

It should be noted that these amendments, as allowed by provincial legislation, do not impact other meeting provisions, such as open meeting requirements, notice requirements and other procedural provisions. The legislation also does NOT impact what can or cannot be discussed in closed sessions or meeting requirements for closed sessions, as prescribed in Section 239(2) of the Municipal Act, 2001.

Logistics:

The easiest solution at this time is an "audio conference call" whereby members of Council/Committee would be emailed in advance the date and time of the meeting, along with a telephone number that they are to dial into, as well as a password that must be entered in order to be a part of the conference call. Administration will continue to monitor the situation and will continue to look for improved options for future meetings if necessary and depending on vendor and technological availability.