APPENDIX A - City of Windsor Audit Recommendation Tracking Summary - December 31, 2019
| Finding # | Recommendation/Topic | CLT Member Responsible | Assigned to | Audit Report/Source | Audit Unit/Firm | Date Issued | Target Date for Implementation | Current Status(as of December 31, 2019) | Additional Comments |
|---|---|---|---|---|---|---|---|---|---|
| 51a | Documented strategic plan | WDTC Chief Executive Officer | WDTC Chief Executive Officer | WDTC | PwC | July 27, 2015 | 2016 Q4 | Item retargeted to 2020 Q3 | Due to the incorporation of a new organization, Windsor Detroit BorderLink Limited, management requires additional time to draft astrategic plan. |
| 51b | Evidence of Board review and approval | WDTC Chief Executive Officer | WDTC Chief Executive Officer | WDTC | PwC | July 27, 2015 | 2016 Q4 | Item retargeted to 2020 Q3 | See description in 51a |
| 101 | Evidence of contract review with the County of Essex to consider: a) Outlining oversight responsibilities, contract ownership and expectations regarding Blue Box collection, and b) Flow though of expenses from the City to the Authority and the terms of the other shared finance services provided by the City. | Chief Administrative Officer | Chief Administrative Officer | EWSWA | PwC | January 26, 2016 | 2016 Q2 | Retargeted to 2020 Q3 | |
| 116a | Evidence of public consultations to update User Fee Policy. | Corporate Leader, Parks, Recreation & Culture and Facilities | Executive Director of Recreation & Culture | User Fees Review | PwC | April 25, 2016 | 2018 Q2 | Item complete and will be included in the next validation by PwC. | |
| 116b | Updated User Fee Policy. | Corporate Leader, Parks, Recreation & Culture and Facilities | Executive Director of Recreation & Culture | User Fees Review | PwC | April 25, 2016 | 2018 Q2 | Item complete and will be included in the next validation by PwC. | |
| 165 | Document a reporting and services agreement between the City & RGCC | GM, Roseland | GM, Roseland | Roseland Golf & Curling Club | PwC | October 23, 2017 | 2018 Q2 | Item retargeted to 2020 Q4 | |
| 166 | Define and document strategic plan | GM, Roseland | GM, Roseland | Roseland Golf & Curling Club | PwC | October 23, 2017 | 2018 Q4 | Item retargeted to 2020 Q4 | |
| 167 | Update policy manual | GM, Roseland | GM, Roseland | Roseland Golf & Curling Club | PwC | October 23, 2017 | 2018 Q3 | Item retargeted to 2020 Q4 | |
| 173 | Define overarching Policies for Inventory Control | Chief Financial Officer | Deputy Treasurer – Financial Accounting | Inventory Control and Lifecycle Management | PwC | October 23, 2017 | 2018 Q4 | Item complete and will be included in the next validation by PwC. | |
| 192 | Enhance PM Task Instruction Accuracy - Pollution Control | City Engineer | Mechanical Process Engineer | Pollution Control - Preventative Maintenance Compliance & Accountability | PwC | August 27, 2018 | 2019 Q2 | Item complete and will be included in the next validation by PwC. | |
| 193 | Conduct Trend Analysis - Pollution Control | City Engineer | Mechanical Process Engineer | Pollution Control - Preventative Maintenance Compliance & Accountability | PwC | August 27, 2018 | 2019 Q2 | Item complete and will be included in the next validation by PwC. | |
| 194 | PM Escalation Standards | City Engineer | Mechanical Process Engineer | Pollution Control - Preventative Maintenance Compliance & Accountability | PwC | August 27, 2018 | 2019 Q2 | Item complete and will be included in the next validation by PwC. | |
| 196 | Enhance PM Compliance - Fleet | City Engineer | Fleet Coordinator | Fleet - Preventative Maintenance Compliance &Accountability | PwC | August 27, 2018 | 2019 Q4 | Item complete and will be included in the next validation by PwC. | |
| 197 | Conduct Trend Analysis - Fleet | City Engineer | Fleet Manager | Fleet - Preventative Maintenance Compliance &Accountability | PwC | August 27, 2018 | 2019 Q4 | Item complete and will be included in the next validation by PwC. | |
| 199 | Establish policies and procedures for Apparatus and Training division | City Solicitor | Director of Apparatus/ Chief Training Officer | Fire Rescue Compliance | PwC | August 27, 2018 | 2019 Q4 | Item complete and will be included in the next validation by PwC. | |
| 200 | Enhance annual training planning and documentation for monitoring | City Solicitor | Chief Training Officer | Fire Rescue Compliance | PwC | August 27, 2018 | 2020 Q2 | In progress | |
| 201 | Improve documentation structure and consistency for training | City Solicitor | Administrative Assistant | Fire Rescue Compliance | PwC | August 27, 2018 | 2019 Q4 | Item complete and will be included in the next validation by PwC. | |
| 202 | Enhance apparatus maintenance annual planning and documentation for monitoring | City Solicitor | Director of Apparatus | Fire Rescue Compliance | PwC | August 27, 2018 | 2019 Q4 | Item complete and will be included in the next validation by PwC. |