Section 163 of the Purchasing Bylaw permits direct contract awards to firms listed on the engineering roster for professional services valued under $100,000.

This method recognizes the fact that professional services for public works services are frequently utilized and are often of a repetitive or similar nature. Accordingly, proceeding with a request for proposals for each such project would be unnecessarily time- and resource- intensive. on a roster and were categorized based on area of expertise, and contracts are awarded having regard to compatibility of work to be performed and consultant skill and expertise, with an intention to distribute work equitably. 

Projects exceeding the established threshold must be addressed in accordance with the Purchasing Bylaw, either by issuing a Request for Proposals or, if applicable, proceeding with a sole source.

Section 163 the Bylaw requires the Manager of Purchasing and Risk Management (now Purchasing Manager) and the responsible CLT member to provide a semi -annual report outlining the nature of the awards made under this section.

All contracts awarded by roster as described above are shown at Appendix "A."

Risk Analysis:

There is no risk associated with receipt of this report.

Financial Matters:

Fifty consultant contracts were awarded under section 163 of the Purchasing Bylaw during the first half of 2019 totalling $1,426,401.51 (excluding HST).

Consultations:

Jennifer Musson, Senior Buyer

Conclusion:

Fifty consultant contracts were awarded under section 163 of the Purchasing Bylaw during the first half of 2019 totalling $1,426,401.51 (excluding HST).

Approvals:

Name	Title
Alex Vucinic	Purchasing Manager