• 7. The housing provider may, with the prior written consent of the service manager, approve a rent deferral or forgiveness for reasons other than provided for in this Section 12 - Deferral or Forgiveness of Geared-to-Income Rent, if the housing provider is satis•ed that there are adverse, exceptional and/or extenuating circumstances.

• 8, The housing provider must report the total number of households provided a rent deferral or rent forgiveness to the service manager in a form and manner set out by the service manager.

• 9. The housing provider shall retain rent deferral and rent forgiveness records relating to every eligible household for a period of at least five (5) years after the date the household last resided in a unit in the housing project.

Section 13

Conflict of Interest

1. A conflict of interest exists if any of the following situations occur:
   
   
   1. the personal or business interests of a director, officer, agent or employee of a housing provider are in conflict with the interests of the housing provider.
   2. a personal gain, benefit, advantage or privilege is directly or indirectly given to or received by a director, officer, agent or employee of the housing provider or a person related to one of them as a result of a decision by the housing provider.
      
      
2. A director, officer, agent or employee of the housing provider shall not enter into any situation, arrangement or agreement which results in a conflict of interest.
   
   
3. Directors, officers, agents and employees of the housing provider must notify the Chair of the Board of Directors of the housing provider of every potential or actual conflict of interest no later than the first meeting of the Board after the director, officer, agent or employee becomes aware that he or she has entered into a situation, arrangement or agreement that results in or may result in a conflict of interest.
   
   
4. The individual declaring the potential or actual conflict of interest shall not participate in, and must vacate, the part of the Board meeting when the topic which is the subject of the declaration of a potential or actual conflict of interest is discussed and concluded by the Board. 
   
   
5. The Board of Directors shall consider the notice given under Section 13 — Conflict of Interest, paragraph 3 no later than the second meeting of the Board after the notice is given and consideration of the notice must be reflected in the minutes of the meeting.
   
   
6. The Chair of the Board shall notify the service manager in writing of the receipt of every notice under Section 13 —Conflict of Interest, paragraph 3 and the Board of Directors shall resolve every conflict of interest or potential conflict of interest to the satisfaction of the service manager.