Minutes
City Council
Monday, November 23, 2020

• IV) That the Chief Administrative Officer BE AUTHORIZED to execute any agreements, declarations or approvals required to submit the application to the Grant; and,

• V) That the Chief Administrative Officer and the City Clerk BE AUTHORIZED to take any such action and sign any such documentation as may be required to effect the recommendations and funding for the Grant, subject to all documentation being satisfactory in legal form to the City Solicitor, in technical content to the Commissioner Parks, Recreation & Culture, and Facilities and in financial content to the City Treasurer; and,

• VI) That upon written confirmation that the City’s grant application has been received City Council APPROVES the following recommendations:

  That total City funding of $1,600,000, to be funded as follows:

  1. Capitol Theatre Capital Rehabilitation (ENG-010-16)

     1. 2020 $150,000 Service Sustainability funding

     2. 2021 $250,000 Service Sustainability funding PRECOMMITTED for immediate use

  2. Corporate Heating and Cooling Replacement / Repair Program (PFO-009-11)

     1. 2022 $1,200,000 Service Sustainability funding PRECOMMITTED for immediate use; and,

• VII) That the Chief Administrative Officer and City Clerk BE AUTHORIZED to sign agreements or contracts with successful vendors / proponent / bidders satisfactory in technical content for all projects to the Commissioner for Parks, Recreation & Culture, and Facilities, in financial content to the City Treasurer, and in legal form to the City Solicitor; and,

• VIII) That the Purchasing Manager BE AUTHORIZED to issue Purchase Orders / RFPs / RFTs / Contract Purchase Orders as may be required to effect all recommendations in this report, subject to all specification being satisfactory in technical content to the Commissioner for Parks, Recreation & Culture, and Facilities, in legal form to the City Solicitor and in financial content to the City Treasurer; and,

• IX) That in the event the City receives written confirmation of the Grant funding being awarded to the City, then City Council APPROVES the following recommendations:

  1. That the Chief Administrative Officer BE AUTHORIZED to delegate signing of claims and applicable schedules and other such documents required as part of the request for payment to the Corporate Leader for Parks, Recreation & Culture, and Facilities or designate, subject to financial content approval from the ar ea’s Finance Manager; and,

  2. That surplus City funding, not exceeding the amount of the Grant funding, BE REDIRECTED to fund as many of the additional capital works items as possible, which are noted in the financial matters section and requested by the Windsor Symphony Orchestra for the Capitol Theatre; and,