She also stated that there is a potential for a fall open house, however, it is dependent on COVID-19.

Moved by Marc Bondy
Seconded by Ed Sleiman

THAT the Board receive the Update on Annual EWSWA Outreach Activities report as information.

21-2020
Carried Unanimously

C. Organics Grind and Haul month-to-month extension with Windsor Disposal Services post May 31, 2020 until a tender issue later this year

The Manager of Waste Diversion referred to page 34 of the agenda package. She stated that the report was to recommend a month-to-month extension with Windsor Disposal Services (WDS) for the Processing/Grinding and Hauling contract. She noted that the Authority requires the services of a contractor to grind and haul yard waste organics generated by residents.

The Manager of Waste Diversion stated that the contract was awarded to WDS in May 2014 for the period of May 12, 2014 to June 2, 2018 and was extended through an extension clause until May 31, 2020.

The Manager of Waste Diversion stated that the Authority proposed to WDS a month-to-month extension on this contract. She stated that WDS was supportive of the extension but with a 20% increase due to the need for repairs and upgrades to their equipment.

The Manager of Waste Diversion stated that the 2020 budget includes $536,000 for grinding and hauling of organic waste. She stated that approximately $386,000 is budgeted for the period June to December 2020. The maximum additional cost due to a 20% increase would be $77,000. She also stated that it is a priority for Administration to issue a tender for this contract as soon as practical.

The Manager of Waste Diversion stated that the recommendation is to approve a month-to-month on this contract with a 20% increase to the current contract effective June 1, 2020 until a time where alternate arrangements are made or until January 31, 2021 at the latest.

Mr. Costante asked what is the challenge of renewing a contract and why would the Authority be in a position of renewing a contract on a month-to-month basis. The Manager of Waste Diversion stated that the Authority is looking at different options and looking at ways of changing how the Authority would manage grinding and hauling going forward.

Mr. Sleiman stated he doesn’t see any reason why the Authority should not renew this contract on a month-to-month basis.