5.3 Legal Department

• Assist in the development and maintenance of a Community Garden License Template, and in determining the proper legal name to be used as the Licensee in such Template.

5.4 Parks Department

• Create and maintain a list of parks that are recommended by administration for Community Gardens.
• Meet on site with applicants to go over site logistics.
• Provide mulch, water and garbage facilities at their discretion and as resources permit to the Community Gardens when needed as well as install Community Garden signage.
• If there are any issues with maintenance or compliance, Parks staff will notify the Environment and Sustainability Coordinator.
• Assist the Applicants to conduct public consultation requirements for potential Community Gardens in parks as determined by the Community Garden Committee.

5.5 Real Estate Services

• Provide input on applications received requesting the use of vacant city-owned property for a community garden.
• Create and maintain a list of vacant municipal properties that are recommended by administration for Community Gardens.

5.6 Planning Department

• Assist the Applicants to conduct public consultation requirements for potential Community Gardens on vacant lots as determined by the Community Garden Committee.

5.7 Risk Management Department

• Review, approve, and maintain insurance certificates received from Applicants.

5.8 Chief Administrative Officer

• Approve amendments to the Community Garden License Template.

6.   GOVERNING RULES AND REGULATIONS

All requests for Community Gardens on City property must follow the application and site selection processes, and meet the criteria as outlined below. These criteria must be met for Community Garden approval.

6.1 Application Process

• It is recommended that Applicants consult a list of pre-approved parks and vacant lots recommended to host Community Gardens. Applications for a Community Garden in a park or vacant lot not pre-approved must be approved by Council.