Item No. 8.1

Council Report: C 161/2020

Subject: Confirm And Ratify Report Waiver Of User Fees for AEP Events Inc. Drive-In Concert Series City Wide

Reference:

Council Report: C 161/2020
Date to Council: August 24, 2020
Author: Valerie Critchley
City Clerk & Corporate Leader – Public Engagement & Human Services
(519) 255-6100 ext 6434
vcritchley@citywindsor.ca
Council Services
Report Date: 8/11/2020
Clerk’s File #: MH/13786

To : Mayor and Members of City Council

Recommendation:

THAT the results of the email poll conducted by the City Clerk on August 10, 2020 approving the following recommendation BE CONFIRMED AND RATIFIED :

THAT the request from AEP Events Inc. to stage the Drive-In Concert Series at Riverfront Festival Plaza and Riverfront Civic Terrace, on the following dates: August 14 - 15, August 21 - 22, September 25 26, October 2 3, October 9 10, October 15 16, 2020 BE APPROVED ; and further,

THAT the request from AEP Events Inc. to waive the total rental fees of $22,890 for the Riverfront Festival Plaza and Riverfront Civic Terrace BE APPROVED ; and further,

THAT the Chief Administrative Officer and City Clerk BE AUTHORIZED to sign the Special Events Agreement, to be satisfactory in form to the City Solicitor and content to the Executive Director of Recreation & Culture.

Executive Summary:

Background:

Section 3.7 of Procedure By-law 98-2011 provides the following:

“Telephone and/or email polls of Members of Council shall be permitted only upon authorization by the Mayor or CAO, in emergency situations requiring Council direction where time does not permit holding a special meeting of Council and/or quorum of Council cannot physically convene to consider a