Minutes
Corporate Services Standing Committee
Monday, July 29, 2019

subject to the documents being satisfactory in technical content by the City Engineer and financial content by the City Treasurer; and,

• 2. THAT City Council SUPPORT the matching funding for the City’s portion of the project, as $5,000,000 each year from 2020 to 2030 from the Sewer Master Plan Implementation Project (ENG-002-19); and,

• 3. THAT in the event the City receives written confirmation of the Grant funding being awarded to the City, then City Council APPROVES the following:

  1. THAT City Council APPROVE the use of funding identified in the Sewer Master Plan Implementation Project (ENG-002-19) as the C ity’s matching portion for the DMAF grant, with funding specifically identified as follows:

     1. PRECOMMITMENT of $5,000,000 each year from 2020 to 2023 so that these funds are available for immediate use; and,

     2. Placeholder funding of $5,000,000 each year from 2024 to 2030 be APPROVED and that once funding for each year is within 5 years it BE DEEMED precommited and available for immediate use.

  2. THAT the Chief Administrative Officer and City Clerk BE AUTHORIZED to execute any agreements, declarations or approvals required resulting from receiving grant funding approval for the DMAF program and being satisfactory in technical content to the City Engineer, in financial content to the City Treasurer, and in form to the City Solicitor; and,

     1. The Chief Administrative Officer BE AUTHORIZED to delegate signing of all claims and applicable schedules and other such documents required as part of the request for payment to the City Engineer or designate, subject to financial content approval from the area’s Financial Planning Administrator or their manager; and,

     2. The Chief Administrative Officer and City Clerk BE AUTHORIZED to sign agreements or contracts with successful vendors/proponent/bidder satisfactory in technical content to the City Engineer, in financial content to the City Treasurer, and in form to the City Solicitor; and,

     3. The Purchasing Manager BE AUTHORIZED to issue Purchase Orders as may be required to affect the recommendation noted above, subject to all specification being satisfactory in technical content to the City Solicitor for legal content and in financial content to the City Treasurer.

Carried.

Report Number: C 145/2019

Clerk’s File: EI/13569