633

Discussion:

To select the replacement and additional units, an RFP 119-20 was issued by the Purchasing Department and due to a lack of vendor submissions, the timeline was extended an extra week until September 29 th 2020 to allow more time for vendors to bid. This process resulted in a sole submission from Reaume Chevrolet Ltd. that was evaluated in accordance with the purchasing By-Law criteria to determine vendor compliance.

Risk Analysis:

The vehicles identified are currently eligible and qualify for a significant government rebate of $5,000 per vehicle. Any delay in purchasing these vehicles may result in losing our ability to access these rebate dollars if the funds are no longer available or the rebate is discontinued.

Climate Change Risks

Climate Change Mitigation:

Emissions from the corporate fleet are included in the corporate greenhouse gas emissions inventory. As vehicles are replaced, consideration is given to fuel-efficient vehicles. The integration of electric vehicles in the city fleet will have a positive impact on decreasing the total projected emissions and reducing the total cost of fuel.

Climate Change Adaptation:

N/A

Financial Matters:

The six (6) units to be purchased have been approved by the Fleet Review Committee in consideration of forecasted fleet replacements and additions and by City Council during the 2020 capital budget process, CR-B57/2020.

The Chevrolet Bolt EV is a zero-emission vehicle that is currently eligible for a federal incentive of $5,000 per vehicle, however, the vendor is not able to submit for the incentive without a purchase order for their bid.

The total cost for the six (6) vehicles excluding the $5,000 rebate per vehicle is $274,014 excluding HST, or $278,837 including non-refundable HST. If the PO is issued while the federal incentive of $5,000 per vehicle still exists, there is a potential for a savings of $30,000 in government incentives. This will bring the total cost for the six (6) vehicles net of the $5,000 rebate per vehicle to $244,014 excluding HST or $248,309.