City Hall Civic Plaza / Esplanade Project (PLN-021-07) for immediate use to complete the Phase 1 – Programming and Conceptual Design for the City Hall Square Plaza and Civic Esplanade work; and,

• II) That City Council PRE-APPROVE and AWARD any procurement(s) necessary that are related to the Phase 1 – Programming and Conceptual Design of the City Hall Square Plaza project, provided that the procurement(s) are within approved budget amounts, pursuant to the Purchasing By-Law 93-2012 and amendments thereto; satisfactory in financial content to City Treasurer, and in technical content to the to Corporate Leader of Parks, Recreation & Culture and Facilities, the City Planner, and the City Engineer; and,

• III) That the Chief Administrative Officer and the City Clerk BE AUTHORIZED to take any such action required to effect the recommendation noted above and sign any required documentation/agreement(s) for Phase 1 – Programming and Conceptual Design for the City Hall Square Plaza and Civic Esplanade project, satisfactory in legal form to the City Solicitor, in technical content to Corporate Leader of Parks, Recreation & Culture and Facilities, the City Planner, and the City Engineer and in financial content to the City Treasurer; and,

• IV) That the Purchasing Manager BE AUTHORIZED to issue Purchase Orders as may be required to effect the recommendation noted above, subject to all specification being satisfactory in legal form to the City Solicitor; in technical content to the Corporate Leader of Parks, Recreation & Culture and Facilities, the City Planner, and the City Engineer; in financial content to the City Treasurer, and further; and,

• V) That the City Planner BE DELEGATED the authority to approve the Site Plan Control Application and BE AUTHORIZED to approve minor changes to the design to allow for the construction of City Hall Square Plaza; and,

• VI) That City Council APPROVE the City Hall Square Plaza and Civic Esplanade Project Charter attached as Appendix A and outlined in this report; and further,

• VII) That Administration BE AUTHORIZED to take any other steps as may be required to bring effect to these resolutions, and that the CAO and City Clerk BE AUTHORIZED to execute any required documents for that purpose, subject to legal approval by the City Solicitor, financial approval by the City Treasurer, and technical approval by the City Engineer.
  Carried.
  Councillors Francis and Gignac voting nay.

Report Number: C 155/2020

Clerk’s File: APM/9120