Minutes
City Council
Monday, June 1, 2020

Facilities and Logistics Section Chief for the Community Control Group’s Pandemic Response as Chair (or designate); and,

That City Council AUTHORIZE the Centralized Pandemic Procurement Committee (CPPC) to proceed with all activities necessary to properly plan and execute the Centralized (COVID-19) Pandemic Procurement Process; and,

That City Council AUTHORIZE the CAO and/or City Clerk to sign agreements, contracts and/ or grant applications as considered necessary as it relates to the organization and obtaining any COVID-19 related procurements or acceptance of relief funding (which is not subject to specific project applications), subject to review as to content by the Logistics Section Chief for the Community Control Group’s Pandemic Response, legal review by the City Solicitor and financial review by the CFO/City Treasurer or designate; and,

That City Council AUTHORIZE the Purchasing Manager to issue Purchase Order(s) as considered necessary, for the provision of obtaining any COVID-19 related products or service subject to review as to content by the Logistics Section Chief for the Community Control Group’s

That the application of Bylaw 93-2012 (the Purchasing Bylaw) BE WAIVED with respect to all purchases of $100,000 per transaction or less excluding taxes, made in any way relating to, or arising from the Coronavirus (COVID-19) Pandemic, and that purchasing authority for these purchases BE GRANTED to the Centralized Pandemic Procurement Committee (CPPC) and CAO, who shall make reasonable effort to observe the spirit of the Purchasing Bylaw in so doing where possible; and,

That in recognition of the fact that there is no funding in the approved operating and capital budgets for these COVID 19 procurements, that an approval process BE ESTABLISHED whereby purchases of $50,000 or less will be approved by the Logistics Section Chief for the Community Control Group’s Pandemic Response and that all purchases from $50,001 to $100,000 per transaction require the approval of the CPPC and the CAO. All purchases over $100,000 would be subject to the Purchasing Bylaw 93-2012, as amended from time to time and be handled by the City’s Purchasing Department in conjunction with the responsible team members; and,

That a summary of all financial expenditures made under the exemption BE REPORTED to City Council by the Logistics Section Chief for the Community Control Group’s Pandemic Response in combination with the CFO/City Treasurer on a quarterly basis or at regular intervals as may be required; and,

That Bylaw 76-2020 BE PASSED by Council to waive the Purchasing Bylaw in respect of purchases less than $100,000.01 per transaction made in any way relating to, or arising from the Coronavirus (COVID-19) Pandemic.

Report Number: C 99/2020

Clerk’s File: MH/13786