3.2.2. Approve the initiation of legal proceedings for the purposes of collection for accounts receivable up to $150,000, where considered appropriate.
3.2.3. Approve AR adjustment of amounts in excess of $10,000 up to $150,000 per invoice.
- 3.3. The Chief Financial Officer (CFO)/City Treasurer or designate is responsible to:
- 3.3.1. Approve all non-collectable accounts receivable write-offs up to $10,000 plus any related interest or penalties on a per account basis.
- 3.3.2. Approve AR adjustment of amounts up to $10,000 per invoice.
- 3.3.3. Submit non-collectable accounts receivable write-off request report to Council or the CAO in accordance with the guidelines established herein.
- 3.3.4. Direct the review of this policy, at a minimum every five (5) years, or sooner if required and recommend updates as necessary.
- 3.3.5. Recommend the selection of a registered collection agency as required.
- 3.3.1. Approve all non-collectable accounts receivable write-offs up to $10,000 plus any related interest or penalties on a per account basis.
- 3.4. The Deputy Treasurer Taxation and Financial Projects (DTTFP) or designate is responsible for/to:
- 3.4.1. Overall policy management of the collections area & providing the CFO/City Treasurer with an annual non-collectable accounts receivable write-off request.
- 3.4.2. Approve the daily cheque log and related bank deposit for all cheque payments.
- 3.4.1. Overall policy management of the collections area & providing the CFO/City Treasurer with an annual non-collectable accounts receivable write-off request.
- 3.5. The Manager of Treasury and Cash Management or Manager of Accounting Services as needed is responsible to:
- 3.5.1. Daily management of the accounts receivable collections area and staff.
- 3.5.2. Identify and recommend to the Deputy Treasurer Taxation and Financial Projects those accounts to be written-off.
- 3.5.3. Approve the AR adjustment of amounts up to and including $250.00 per invoice.
- 3.5.4. Approve the financial accounting of account adjustments taking into consideration the appropriate authority as provided for under this policy.
- 3.5.5. Undertake the transfer of accounts receivable to third-party collection agencies, paralegal services, or other third party services as they relate to the collection of the account receivables subject to appropriate authority as provided for under this policy.
- 3.5.6. Facilitate reports to City Council and/or the Chief Administrative Officer for all internal requests to begin legal action for the recovery of accounts receivable.
- 3.5.7. On an annual basis, prepare an analysis of outstanding accounts receivable and develop an appropriate estimate for the allowance for doubtful accounts.
- 3.5.1. Daily management of the accounts receivable collections area and staff.
- 3.6. The Corporate Collections Analyst is responsible to:
- 3.6.1. Actively collect all accounts receivable over $50,000 plus others as required.
- 3.6.2. Where necessary review and recommend all adjustments, third party transfers, legal transfer requests and non-collectable accounts receivables.
- 3.6.3. Ensure all account transfers and adjustments are controlled via properly authorized documentation and back up.
- 3.6.1. Actively collect all accounts receivable over $50,000 plus others as required.
- 3.7. The Tax and Accounts Receivable Collector is responsible to:
- 3.7.1. Prepare a daily cheque log and related bank deposit for all cheque payments mailed to and received at City Hall Finance.