Minutes
Special Meeting of Council
Tuesday, March 17, 2020

• In consultation with the Mayor, the CCG is responsible for overall emergency policy and co-ordination, public information and media relations, inter-departmental liaison and proper risk management procedures.

• A level 2 response is implemented when action is required by the City to address a developing or ongoing situation; some or all of the CCG members assemble to discuss strategy and determine the appropriate response. This level is one below full activation, which is the level at which a declaration of emergency may occur.

• Since the meeting on February 28, 2020, constant communication with the Windsor Essex County Health Unit has occurred, as well as ongoing communication with each municipality via their respective CAO’s and CEMC’s.

• The Executive Directors of all Departments are under current direction by the CAO to review their Business Continuity Plans and update critical activities no later than March 18, 2020.

• Assessment of all future Corporate and Public events.

• The City under the direction of the Mayor and Council have suspended all City-run activities at arenas, Community Centres, museums and pools.

• At this time, City Hall remains open for business; an enhanced screening protocol has been established and has suspended all City run activities at community Centre’s and pools.

• On March 16, 2020 the WECHU and Public Health authorities implemented further measures such as the closing of restaurants and bars to limit public gatherings.

• Activation of Special Accounting Codes to Track all Costs all purchases and expenditures associated with the City’s response efforts to ensure that costs are captured across all City departments in a comprehensive manner .

• The City Solicitor is performing the role of Planning Section Chief and has assembled a team comprised of Legal Department and Human Resources staff to develop communications, guidance and policy for staff.

• In an effort to ensure communication and avoid unnecessary conflict or disruption to City services, the Manager of Employee Relations has met with and will continue to meet with the head of each union to address any concerns they may have.

• Cleaning and disinfecting of City Hall and various other buildings and facilities is completed regularly.

• The City has invested in a robust, resilient and flexible IT infrastructure that enables administration to respond rapidly in case of emergencies.