Minutes
City Council
Monday, February 03, 2020

• V) That the Chief Administrative Officer and the City Clerk BE AUTHORIZED to take any such action and sign any such documentation as may be required to effect the recommendations and funding for the Grant, subject to all documentation being satisfactory in legal form to the City Solicitor, in technical content to the Corporate Leader for Parks, Recreation & Culture, and Facilities and in financial content to the City Treasurer; and,

• VI) That in the event the City receives written confirmation of the Grant funding being awarded to the City, the Project’s costs are within the respective budget as outlined in the Financial

  Matters section herein, implementation of the Project does not result in a need for additional City funding not already approved by City Council and where the Grant provider confirms that expenditures as of that date are eligible, then City Council APPROVES the following recommendations:

  1. That in the event other grants, in-kind services or donation commitments from reputable organizations are received in connection with the Project, the Chief Administrative Officer BE AUTHORIZED to reallocate the City committed funds, as identified under the Financial Matters section herein, to other elements of the Project which are the responsibility of the City; and,

  2. The funding sources for the City’s portion of the Project as outlined in the Financial Matters section of this report, including $150,000 funded from the Park Community Partnership Initiatives (ID# 7129015) BE APPROVED; and,

  3. The Chief Administrative Officer BE AUTHORIZED to delegate signing of all claims and applicable schedules and other such documents required as part of the request for payment to the Corporate Leader for Parks, Recreation & Culture, and Facilities or designate, subject to financial content approval from the area’s Financial Planning Administrator or their manager; and,

  4. The Chief Administrative Officer and City Clerk BE AUTHORIZED to sign agreements or contracts with successful vendors / proponent / bidders satisfactory in technical content for all projects to the Corporate Leader for Parks, Recreation & Culture, and Facilities, in financial content to the City Treasurer, and in legal form to the City Solicitor; and further,

  5. The Purchasing Manager BE AUTHORIZED to issue Purchase Orders or RFPs as may be required to effect the recommendations noted above, subject to all specification being satisfactory in technical content to the Corporate Leader for Parks, Recreation & Culture, and Facilities, in legal content to the City Solicitor and in financial content to the City Treasurer.
     Carried.

Report Number: C 6/2020

Clerk’s File: APR/13713