Appendix G

Letter to Residents / Businesses

Your letter should be sent out with as much notice as possible but at least 7 days before filming commences in order that area residents and businesses have a chance to read the letter and respond to it, if they wish to. Please include your name and telephone number as well as the name and telephone number of the assigned Film Liaison Officer unless otherwise requested during the application approval process.

Draft letters must be provided as part of the application approval process.

Sample Letter for Signature

(Please prepare this letter on your own letterhead)

Date:

Dear Resident:

Do not state in the letter "we are getting permits from the Municipality" or "we have received permission from the Municipality to film on…", rather use one of the following: "We are in the process of obtaining permission to film on …" "We have applied for a permit from the Municipality to film on …"

Please be as explicit as you can about your filming event. On your company letterhead, state the title and type of production and briefly describe the story line. Provide dates and times you will be at the location, also include wrap time.

Describe exactly what will be going on. Past experience proves that people get very annoyed when film companies say they will have two production vehicles on site and fifteen roll in. This jeopardizes not only your current film, but all future filming. If there will be street dressing, gunfire, special effects or any other events that would be out-of-the-ordinary from a resident's or business owner's point of view, let them know.

Inform the residents/businesses of where you propose to park your support vehicles (on designated location(s) & off site), and what activity will be surrounding those. Describe details of traffic stoppages, if applicable.

Please add to your letter: Please contact (list assigned Municipal representative name & contact info here) or production company (list your name & contact info here) regarding questions or concerns.