•  Documentation of agreed upon processes, procedures or arrangements and communication of same to aforementioned parties;
•  Provision of ongoing timely communication updates to same, regarding additions/changes to agreed upon terms of operation;
•  Availability (by phone and/or in person) at all times during the filming process for contact by any of the aforementioned parties;
•  Ensuring compliance with agreed upon terms and conditions of filming permit procedures, policies and by-laws;
•  Leading the problem resolution process/discussions to ensure an amicable and practical solution between the parties regarding situations which arise during filming;
•  Shadowing the production company's Location Manager during pre-filming and filming;
•  Ensuring that the flow of pedestrian and vehicular traffic is not imbedded beyond those terms agreed upon and provide resolution where this is not occurring;
•  Work with the Marketing & Tourism Filming Administrator in regards to all contact information for organizations, business and property owners impacted by the filming so that communications may be provided as required throughout the filming process;
•  Advising the MC or designate in a timely manner of infractions to the agreed upon terms and conditions of the Film Permit Agreement and where applicable recommend withdrawing permission to film;
•  Other duties as assigned by the Municipality of Port Hope designate.

7. By-laws, safety guidelines

7.1 Noise by-law

All Film Companies will comply with the Municipality's Noise By-Law, which is available from the Marketing and Tourism Department. (Generators must be shielded.)

7.2 Workplace Safety

The Film Company shall ensure that all Ontario Ministry of Labour regulations in regard to the Occupational Health and Safety Act are followed.

7.3 Explosives, Special effects:

Execution of special effects involving pyrotechnics or other hazardous devices shall require the presence of the Port Hope Police Services (Urban) or the OPP (Rural) and Port Hope Fire & Emergency Services and the Works and Engineering Department. The Film Company shall be responsible for associated costs.

The Municipality of Port Hope Fire & Emergency Services requires the completion of the Fireworks/Pyrotechnics Application Form (Appendix L) and the written approval of the Fire Chief or designate.

8. Feedback

• The Municipality of Port Hope expects:
• - Certificate/letter confirming that the Municipality of Port Hope will receive a screen credit on the final film/video
• - Completion of Filming Survey (Appendix K) stating the amount of money spent in Port Hope.
• - Stills or video clips of scene(s) shot in Port Hope for use exclusively by the Municipality in promotional activities.