WINDSOR POLICE SERVICE
OPERATIONAL SUPPORT DIVISION
- Author's Name: Director of Finance, Melissa Brindley
- Author's Phone: (519) 255-6700 ext. 4482
- Date of Report: February 7, 2020
- Author's Email: mbrindley@police.windsor.on.ca
- Date to Board: February 27, 2020
TO: Members of the Windsor Police Services Board (WPSB)
SUBJECT: Pay As You Go (PAYG) Transfer for Eligible 2019 Computer Equipment
Related Expenses – Windsor Police Service (WPS)
1. RECOMMENDATIONS - RESOLUTIONS:
THAT the Windsor Police Services Board RECEIVE for information that $144,180.16 was transferred from the City of Windsor Pay As You Go (PAYG) Leasing Reserve Fund 170 to the Windsor Police Service operating account Dept. Id 0192616, Class Code 18084, for eligible 2019 computer, printer, phone system upgrades, server and network related expenses in compliance with
- the Pay As You Go Plan adopted by City Council in 2002 (B42-2002 and B43-2002),
- the method of tracking and recording the expenses for networking equipment as adopted by City Council in 2006 (CR160/2006),
- the method of tracking and recording the expenses for servers as adopted by City Council in 2006 (CR175/2006), and
- the method of reporting as adopted by City Council in 2007 (CR50/2007), and
Further THAT the Windsor Police Services Board APPROVES this information be provided to City Administration for reporting to City Council in accordance with the above-noted plan and methods as approved by City Council Resolution CR139/2015 (Appendix).
2. EXECUTIVE SUMMARY: N/A
3. BACKGROUND:
In May 2002, City Council passed Resolution 841-2002, which restricted lease financing in favor of a Pay As You Go (PAYG) purchase replacement program for equipment such as computers, vehicles, radios etc. It also defined PAYG funding sources as those amounts from expired leases.
Resolutions B42-2002 and B43-2002, also passed in May 2002, provided some fundamental guidelines for the PAYG reserve program, including extending the life expectancy of computer equipment and other assets, which were previously leased. The