Responsibilities of the Coordinator(s)

• Planning and coordinating advisory committee meetings.
• Participating on the advisory committee.
• Planning community engagement sessions.
• Ensuring the advisory committee decisions are acted upon.
• Preparing documents for the advisory committee (e.g., terms of reference, logic model(s), the plan).
• Receiving and responding to requests for information about the plan.
• Ensuring the plan is made publicly available.

See Appendix F for risk and protective factors, Tool 6 for guidance on performance measurement and G for a sample plan. Appendix

Advisory Committee

The advisory committee should be reflective of the community and include multi-sectoral representation. For example, a small community with fewer services may have seven members, and a larger community with a wide range of services may have 15 members. It may involve the creation of a new body or the utilization of an existing body. To ensure the commitment of the members of the advisory committee, a document should be developed and signed that outlines agreed upon principles, shared goals, roles and resources (e.g., terms of reference).

Members of the Advisory Committee

• Member agencies/organizations and community members recruited to the advisory committee should be reflective of the diverse make-up of the community and should have:
• Knowledge/information about the risks and vulnerable populations in the community;
• Lived experience with risk factors or part of a vulnerable group in the community;
• Understanding of protective factors needed to address those risks;
• Experience developing effective partnerships in the community;
• Experience with ensuring equity, inclusion and accessibility in their initiatives; and
• A proven track record advocating for the interests of vulnerable populations.
• Individual members will ideally have the authority to make decisions on behalf of their respective agencies/organizations regarding resources and priorities, or will be empowered to do so for the purposes of developing the plan.
• Advisory committees should, at a minimum, consist of the following representation: An employee of the municipality or First Nations community;
• A person who represents the education sector;
• A person who represents the health/mental health sector;
• A person who represents the community/social services sector;
• A person who represents the children/youth services sector;
• A person who represents an entity that provides custodial services to children/youth;
• A person who represents the police service board or a Detachment Commander. 

See Tool 2 for guidance on start-up and Tool 3 for guidance on asset mapping.