Background: 

Section 3.7 of Procedure By-law 98-2011 provides the following:

"Telephone and/or email polls of Members of Council shall be permitted only upon authorization by the Mayor or CAO, in emergency situations requiring Council direction where time does not permit holding a special meeting of Council and/or quorum of Council cannot physically convene to consider a matter. The results of a poll must be confirmed and ratified at the next public meeting of Council".

Discussion:

See attached administrative report.

Given the tight timelines, Mayor Dilkens authorized the Deputy City Clerk to conduct an email poll pursuant to Section 3.7 of the Procedure By-law 98-2011. As a result of the poll, the motion recommended by administration is adopted by all members of Council, save and except Councillors Costante, Bortolin and Holt who voted nay.

Risk Analysis:

In light of the ongoing COVID-19 pandemic, and the rapid rate at which the situation is changing, the attached administrative report was put forward for Council's consideration via email poll as the deadline for applying for the grant is April 20, 2020.

Financial Matters:

See attached administrative report.

Consultations:

See attached administrative report.

Conclusion:

It is recommended that the results of the email poll conducted on April 16, 2020 be confirmed and ratified.

Planning Act Matters:

N/A

Approvals:

Name	Title
Steve Vlachodimos	Deputy City Clerk, Senior Manager of Council Services
Valerie Critchley	City Clerk
Onorio Colucci	Chief Administrative Officer