• c) All Members who participate electronically shall be counted in determining whether a Quorum of Members is present.
• d) The Clerk shall be required to be physically present in the location where any meeting with electronic participation takes place;
• e) The Chair of the Meeting (for Council meetings: The Mayor, or Acting Mayor under By-law 176-2018) must moderate the meeting;
• f) Any Member intending to participate in a meeting electronically is encouraged to provide the City Clerk or the Deputy City Clerk a minimum of 24 hours' notice where possible;
• g) Each member participating in a meeting electronically shall be available at least fifteen (15) minutes before the beginning of the meeting to assist staff in establishing the electronic connection;
• h) Each member participating in a meeting electronically will mute his or her electronic device when he or she is not speaking;
• i) The Chair will canvass Members participating electronically about their intention to speak to a matter on the floor and will notify each Member when it is his or her turn to speak;
• j) Voting shall occur via the "recorded vote" process;
• k) Member(s) participating electronically will be deemed to have left the meeting when they are no longer electronically connected to the meeting;
• l) Where any conflict of interest is declared In-Camera pursuant to section 5.3, the Member shall disconnect from the meeting but may reconnect when the matter is finished;
• m) Delegates shall not be permitted to participate electronically. If circumstances do not allow a Delegate to appear in person, a written submission may be made in accordance with Section 10.11;
• n) Once a Member disconnects from the Meeting whether intentional or accidental, the Member is deemed to have left the Meeting and shall not rejoin.
• o) The Chair is authorized to adjust any provisions of this By-law made impossible by the features and functionality of the electronic means or service used to permit Electronic Participation.

This by-law comes into force and effect on the date of the final passage hereof.

DREW DILKENS, MAYOR

CITY CLERK

First Reading - March 24, 2020 Second Reading - March 24, 2020 Third Reading - March 24, 2020