Minutes City Council Monday, January 06, 2020

Page 20 of 30

Carried.

Report Number: SCM 478/2019 & S 206/2019 Clerk's File: Z/13251

11.1. Response to CQ 22-2019 Regarding License Agreement with the Ontario Heritage Trust for use of the Interpretation Centre at the Duff-Baby Mansion and Main Floor at 221 Mill Street - Ward 2

Moved by: Councillor McKenzie Seconded by: Councillor Morrison

Decision Number: CR26/2020 CSPS 89 That the Report submitted by the Manager of Cultural Affairs regarding CQ22-2019 on the License Agreement with the Ontario Heritage Trust for use of the Interpretation Centre at the Duff-Baby Mansion and Main Floor at 221 Mill Street BE RECEIVED for information; and,

That Option 1 indicating the following:

That the City of Windsor ENTER into a lease agreement with the Ontario Heritage Trust (OHT) to occupy the FIRST floor of the Duff-Baby Mansion, which would adequately accommodate current demand and which totals 1,059 square feet in total (rooms 101, 102, 103, 104 and 106) on the floorplan attached as Appendix D. The rate per square foot is $21.23 for a total annual cost of $22,482.57. This would provide exclusive use of the above noted five rooms. The central Hall and the Service Entrance are common areas also accessed by other tenants in the building. The rent is inclusive of operating expenses and utilities. The rent would increase 2% per annum for the term of the agreement.

Staffing, program materials, advertising, and exhibition expenses are identified in the chart below.

Option 1: First Floor Duff-Bâby House

	Yearly Cost - 1 Day per Month	Yearly Cost - 1 Day per Week
Staffing Cost	$2,700.00	$11,700.00
Yearly Rent	$22,482.57	$22,482.57
Program Supplies	$1,000.00	$1,000.00
Advertising	$2,000.00	$2,000.00
Furniture	$1,000.00	$1,000.00
Exhibition Panels	$4,000.00	$4,000.00
Total Costs	$33,182.57	$42,182.57

BE APPROVED specifically starting with the one-day per month scenario, and if the demand warrants, there would be an increase in frequency up to one day per week; and,