Public Consultation Process

The 2020 Budget process provided the opportunity for public input at the beginning of the process on July 22nd, 2019. The annual ward meetings also allow for public input into the needs of the residents which in turn gets considered in the budget process. Additional public input is garnered though the many open houses and consultations undertaken as part of specific projects or during the preparation of overarching master plans. Finally, public input can occur during the actual budget deliberations which are tentatively scheduled for the week of January 27, 2020.

The 2020 Capital Budget documents are expected to be publicly available December 20th, 2019 and will be available for viewing in every branch of the Windsor Public Library and at City Hall (Office of the City Clerk & Office of the Chief Financial Officer), and on the City's web site. This tabling period of more than one month should provide ample time for interested parties to review the proposed budget and, if they so choose, to sign up as a delegation for Council's budget deliberations meeting.

Authority to Award Tenders

As per the recently revised Purchasing Bylaw, awards of tenders meeting certain specifications will be awarded directly by Administration through the Delegation of Authority (in order to expedite completion of the projects) subject to the following conditions:

•  the tender is being awarded to the low bidder,
•  the low tender meets the required specifications for the project,
•  the low tender meets all the requirements of the purchasing bylaw, and
•  the low tender is within budget for the project

Administration will prepare a Delegation of Authority (DOA) report to award the tenders and then report the various awards to Council through the normal DOA semi-annual reporting process.

Risk Analysis:

Risk Analysis: As is the case in any budget, there are a number of risks that are inherent in the capital plan being recommended. The more potentially significant ones are the following:

• - The only way to truly know the actual costs of the various projects is after the completion of the related tenders. Therefore, the primary risk at this time is the actual costs of some of the projects could be greater than budgeted. This risk is likely to almost certain to occur and the consequences, based on the actual issues experienced in 2019 are considered moderate, classifying this as a significant risk. This risk is mitigated by ensuring cost estimates are being made by experienced people and using professional judgment, and inclusion of appropriate inflationary factors.
• - There is a risk that the funding stream projections over the 8-year planning horizon will not materialize to the full extent projected. This risk is likely to materialize but the seriousness of the consequences is expected to be low as most funding streams are known and under the control of the City itself. The most immediate risk of this nature is the potential spin-off effects of any cuts that